RCM - RETRO COMPUTER MUSEUM

ARCHIVED ITEMS => RCM GAMING EVENTS - OPEN DAYS 2010 => Topic started by: AndyRCM on November 22, 2009, 09:39:19 PM

Title: Events for 2010 . . .
Post by: AndyRCM on November 22, 2009, 09:39:19 PM
We are currently looking at event(s) for next year . . . a couple of problems may effect us . . .

The date for our first open event in 2010 is looking at being on the weekend of 22nd of May. Dependant on a two day (sat & sun) or one day (sun) event.

1) Current venue - we now feel that for next times event that it would be too small.
2) 2 Day Event - Do we move to a two day event rather than a one day event next time?
3) New venue - if we do move to another venue, do we find somewhere that will allow us to do our own food or do we want a change?

we will add further complications/suggestions into this later . . .

Andy and Linda
Title: Re: Events for 2010 . . .
Post by: muguk on November 22, 2009, 10:03:48 PM
Parents used to help run/organise the North Wales Radio Rally in the early 90s and found the bigger the venue, the less control you have over the event.  The food bill is higher (mainly due to feeding the volunteers at the venue's stupidly-high rates) and that's before the buggers have stung you for the rent on a per-table & per-chair cost with electricity for those who needed it (*) at a premium on top of that as well!  The venue makes up part of the profit for hosting the event via their own catering, which would make it nigh on impossible for the running of the 'wheat free' canteen side of RCM ... which means no chocolate cake!!!

As per your FB post, the current place can't cope unless you give it one more try but over a 2-day period.  It then becomes a bit more expensive for the likes of us that aren't local as it involves a hotel stay (but more than happy to stay over).

All you can then do is set a limit of people per day with a small overhead for those that turn up out of the blue (and they're charged the premium price).


(*) Radio amateur gear tends to need lots of it!
Title: Re: Events for 2010 . . .
Post by: Blackpanther on November 22, 2009, 10:20:40 PM
Current Venue

I think there was enough room for the amount of people that was there in the last event. But the way its looking is, a bigger venue will be needed as its becoming more popular.

2 Day Event

I think that's a great idea! More people are likely to turn up as its on for 2 days. I also think people are more likely to travel up from further places as they can stay over. You could stick with just the one day event (Sunday) and do one 2 day event per year?

New Venue / Food

If you make your own food then its more work/hassle for yourselfs and I'm sure you've got enough work to do. At the same time (based on previous events) the food and drinks have been far to expensive and with paying for a hotel it becomes to much (I'd still go tho).

Maybe using the same venue for the 2 days would work?
Title: Re: Events for 2010 . . .
Post by: The Twins on November 22, 2009, 10:41:08 PM

New Venue / Food

If you make your own food then its more work/hassle for yourselfs and I'm sure you've got enough work to do. At the same time (based on previous events) the food and drinks have been far to expensive and with paying for a hotel it becomes to much (I'd still go tho).

Maybe using the same venue for the 2 days would work?
All the food for the events held so far have been made by myself (with the exception of the chilli), it would just mean that I will have more to do if we do a 2 day event.
Are you saying our prices are too high? We have been told that we are too cheap!
Title: Re: Events for 2010 . . .
Post by: Blackpanther on November 22, 2009, 10:44:55 PM
Sorry I meant previous events as in retro reunited. If you use a different venue and they make the food then it mite be to expensive with us having to pay for a hotel aswell.
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 22, 2009, 11:39:33 PM
Thanks for the input Mark, we know what you mean.

Andy
Title: Re: Events for 2010 . . .
Post by: Panther on November 23, 2009, 09:30:11 AM
Andy,

Not questions or comments really  :-\ but just a few things to consider. (sorry if it looks like I'm posing more questions, and not offering any answers  :-[)

a) By having a bigger venue would you be looking at displaying more machines ? if so how would this impact RCM in terms of setting up, transport, shut down/clean up afterwards.

b) In making this a two day event, would you expect to increase footfall from people coming one day that couldn't make the other ? or by people attending both days ? or possibly both ?

c) What are the benefits be in terms of increased cash gereation and RCM exposure, against outgoing costs (hire of the hall), loss in revenue if RCM don't supply the food etc.

d) What would the implications be on ticket prices from a one day to a two day event ?

Presumably you are looking for Venue's close to the unit to aid the transportation side of things.

From a personal point of view I would be really struggling to manage two days in may, as it's a week before I go on holiday, and also the Sunday is my Birthday, and I can't see the wife being too happy if I spent the weekend away from home  :-[
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 23, 2009, 03:37:34 PM
:)

a) bigger venue = more machines but not just RCMs machines, other peoples as well as we did run out of room for other people last time.

b) I think we would get increased footfall but if people can't make one day, hopefully they would may the other? People attending both days would be great.

c) Bigger Hall or Two Day Event where we are will double the rent . . . so we need to cover that, by supplying food that does generate income so . . . difficult one!

d) Ticket prices need to be confirmed but people will be able to buy a one day or two day ticket . . . :)

and yes we do want to be fairly close to the unit really - within half an hours drive would be great.

The dates we have chosen are the only weekend that is feasible for both myself and Linda in May, if other people can't make it that is very unfortunate but I do understand people do have commitments outside of RCM, me included! Any help given by the admins and friends is always very much appreciated.

Okay?

Andy
Title: Re: Events for 2010 . . .
Post by: AndyT on November 23, 2009, 04:27:15 PM
Please make sure the new venue is on the ground floor, or it has a suitable lift!  ;D (Who remembers the Retro Reunited venue! :o )
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 23, 2009, 04:46:55 PM
What was wrong with the venue then Andy?
Title: Re: Events for 2010 . . .
Post by: AndyT on November 23, 2009, 04:49:31 PM
What was wrong with the venue then Andy?

There was a lift, but the enterance to it was not wide enough for a trolley, let alone a arcade cab. You also had to go into the kitchen to get to the lift. The lift also kept breaking. Its the type with the manual doors.

There were stairs, but it was very hard work!
Title: Re: Events for 2010 . . .
Post by: woody.cool on November 23, 2009, 05:16:20 PM
There were stairs, but it was very hard work!
Tell me about it ...... I got roped in to helping with getting arcade cabs up the stairs. That really buggered me up!
Title: Re: Events for 2010 . . .
Post by: PJ on November 24, 2009, 11:37:43 AM
My opinion is that you could consider either a larger venue for one day, or the same venue for two.

I didn't feel that you were radically undersized last time - yes at the peak it got quite busy and most of the machines were in use, but the majority of the time it was about right. The  Beeb room seemed to have too much space for the interest it generated & so you could cut that a bit & prioritise some other machines in there if you wanted. And there was some space in the arcade room that could have been used. The football table took a lot of space and I didn't see it used a lot (dont dare cut that pinball machine tho ! ;-)

Unless you are really expecting a lot of extra people next time, I personally would think carefully about going for a bigger venue.

If you hold a two day event, I suspect that the core enthusiasts will come on both days, but a lot of people will come one day or another, so giving you more space on each day.

One more suggestion - if you did hold a two day event, why not have a games-related film in the evening on one of your big screens - King of Kong or something like that. It would give people an incentive to stay over as well adding a bit of variety.

Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 24, 2009, 12:11:37 PM
Like your thinking about the saturday night PJ! ;)
King of Kong, Wargames, Tron, Sneakers, Hackers etc etc etc ;)

:)
Title: Re: Events for 2010 . . .
Post by: Scarlettkitten on November 24, 2009, 12:33:48 PM
I could bring a laserdisc player, Retro movies on a retro format 8)
Title: Re: Events for 2010 . . .
Post by: 1200xl on November 24, 2009, 12:48:20 PM
I could bring a VHS player, retro movies on a retro format ;D
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 24, 2009, 12:50:07 PM
Blade Runner? ;)
Title: Re: Events for 2010 . . .
Post by: PhoenixTLB on November 24, 2009, 01:05:50 PM
Debbie does Dallas?
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 24, 2009, 01:06:39 PM
erm, not really Dave - there might still be children about! ;)
Title: Re: Events for 2010 . . .
Post by: Phu on November 24, 2009, 01:15:32 PM
Touchdown for Mr Greenfeld! Score one for Debbie!

*cough* uhm or so I imagine...

Its a film about doing well in american football... yes?

-- Richard
Title: Re: Events for 2010 . . .
Post by: AndyT on November 24, 2009, 01:22:41 PM
Betamax anyone...
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 24, 2009, 01:34:41 PM
nah! Video 2000! ;) CHUNKY!
Title: Re: Events for 2010 . . .
Post by: AndyT on November 24, 2009, 01:48:26 PM
8mm cine?
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 24, 2009, 01:49:31 PM
Nice one Andy! ;)

I will speak to my dad to see if he has anything retro to show on cine! He has quite a large collection of Cine stuff! ;)
Title: Re: Events for 2010 . . .
Post by: AndyT on November 24, 2009, 01:51:41 PM
I know my dad has some pink panther stuff and other cartoons. Our projector even did sound!
Title: Re: Events for 2010 . . .
Post by: woody.cool on November 24, 2009, 08:10:10 PM
I could bring a laserdisc player, Retro movies on a retro format 8)
Awesome 8) I love that idea :D
Title: Re: Events for 2010 . . .
Post by: Scarlettkitten on November 24, 2009, 08:20:26 PM
I could bring a VHS player, retro movies on a retro format ;D

The difference is Laserdisc looks good on a projector ;D VHS never looked good.
Title: Re: Events for 2010 . . .
Post by: StarshipUK on November 24, 2009, 08:45:15 PM
1. If you had more tables you could squeeze more in (A La RV). Also I love my beebs, but perhaps a room full of them, and then another 4 in the main room was too many. Perhaps use a small room for a multiplayer doom/duke nukem/Half Life PC setup next time? I think the venue is still a good size for this event. Not sure how much its costs to rent the place, compared to other places though. Location of existing venue is also a bit in the middle of nowhere.

2. I have been saying all along that a one day event is too short, but if it was to turn in to a two day event with Sat evening it would be nice to have a bar/alcohol and be in walking distance of a cheap hotel, like the private event.

3. Current food is good for lunch/snacks, but would need something more filling for dinner rather than living on Jacket Potatoes for two days. Perhaps near a take away, or an option to get take aways delivered to the venue?
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 25, 2009, 03:32:46 PM
good points StarshipUK!

1) - we tried a doom setup last May and it just didn't work out properly for some reason.

2) - we also tried alcohol at our May event due to requests - in the end nobody really brought any! we made quite a loss on that one!

3) - I tend to agree but takeaways in the main hall would be a no-no as it would stink out the entire room! whatever it was!

The main problem we have with any venue, including this one is that setting up on the friday is an absolute arse, it means booking the venue for virtually three days!

Andy
Title: Re: Events for 2010 . . .
Post by: Phu on November 25, 2009, 03:39:17 PM
The doom set up didn't work due to incompatibilities in the DOS drivers. We had four PCs and only two would talk to each other.

Secondly, hardly anybody showed any interest. About the only game was between me and one other person.

Last May we had bacon sandwiches before we opened. It whiffed for a while. So we have a rule (enforced by Linda wielding an early issue Vic-20 with the power supply glued to it) on no take-aways in the current venue... ;)

-- Richard
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 25, 2009, 03:44:26 PM
Thanks for that Richard, rightly so I personally feel! :)

As most of you know, I am Wheat Intolerant, the smell of anything, whether it be bread, cakes or something that has wheat in it in any form makes me feel physically sick . . . a bit like mushrooms with PhoenixTLB (eh Dave?) . . . so that would also be out! :)

Andy
Title: Re: Events for 2010 . . .
Post by: AndyT on November 25, 2009, 04:36:25 PM
Some people may not like this idea.... but......

How abouts only having 'retro' machines. For example, PS2 and Xbox are still not really 'retro'.... It will save more room for the older machines.

Please dont shoot me....  :-\
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 25, 2009, 04:38:17 PM
to be honest mate you are right . . . although they do always get well used! :)
Title: Re: Events for 2010 . . .
Post by: AndyT on November 25, 2009, 04:40:06 PM
a bit like mushrooms with PhoenixTLB (eh Dave?) . . . so that would also be out! :)

 :-X  :o  :-X Ewwww.....
Title: Re: Events for 2010 . . .
Post by: StarshipUK on November 25, 2009, 07:12:07 PM
good points StarshipUK!

1) - we tried a doom setup last May and it just didn't work out properly for some reason.

2) - we also tried alcohol at our May event due to requests - in the end nobody really brought any! we made quite a loss on that one!

3) - I tend to agree but takeaways in the main hall would be a no-no as it would stink out the entire room! whatever it was!

The main problem we have with any venue, including this one is that setting up on the friday is an absolute arse, it means booking the venue for virtually three days!

Andy

1. If the setup works, and it is advertised I am sure people would use it an play on it. I had a 5 (or was it 6 or 7?) PC Half Life multiplayer going at one of the RVs and it was rather popular.

2. But if you are going to run the event into the evening in a venue near a hotel that would be a different story. I can understand why no one would drink alcohol during the day at an event in the middle of nowhere that most people have driven to. At the private event I think it ran out of alcohol and we bought a load more (there was no Cider for me and Woody anyways :) ). If you are looking at a new venue, why not pick one that has bar facilities, and try and do a deal for cheap or free venue hire if they keep profits for the drinks.

3. Again I cannot live on Jacket Potatoes and Cake for lunch, breakfast and dinner for two days. I would want at least a pizza in the evening or the venue to be near somewhere that does food. If it comes to the worst I will eat something in the car or the hotel room. I have plastic spoons afterall.

Again, find a venue where you can do a deal that you would need to setup on Friday evening. There must be a social club or large pub somewhere that would be suitable?
Title: Re: Events for 2010 . . .
Post by: stiggy2009 on November 25, 2009, 07:29:09 PM
Remember though, is it not that people are coming to the event to meet & play. Is drinking & eating such a big deal? By that i don't mean  fasting for one/two days (especially those that have been there since the wee hours setting things up) but simply if you're hungry and whatever is on offer at the venue is not to your liking or you require something different/bigger then go out & find somewhere. Likewise, need a beer, find a local pub?

On the flip side I'm guessing an increased ticket price to cover the costs of a venue that can accommodate drinks/food/eating inside?

Regard

StiGGY


Title: Re: Events for 2010 . . .
Post by: witchfinder on November 25, 2009, 07:45:07 PM
Is drinking & eating such a big deal?

To me it is, yeah! Being diabetic means not eating is not an option, and sinking a few beers with friends is always enjoyable! ;)

As Starship has said, if the event becomes a 2-dayer in a venue in close proximity to some accommodation then you'll see the beer flow... That said, it will make the RCM event basically the same as all the other events (Byte Back, Retro Reunited etc) so do you really want that?

With regard to Friday access, both myself and SirClive negotiated free access to our venues on the night before the event started - if the venue sees the potential income, you won't have an issue with this I'm sure...
Title: Re: Events for 2010 . . .
Post by: The Twins on November 25, 2009, 10:23:35 PM
Our Current venue has offered us free access on the friday night, but not until after 9pm (due to a longstanding and regular booking from a Judo Club, who will not be asked to cancel/move nights). This will then make it a very late night followed by a very early morning.

If people do not want to eat the food on sale they can always bring their own with them.


Title: Re: Events for 2010 . . .
Post by: Panther on November 26, 2009, 09:20:11 AM
Your always going to get the old "You can please some people some of the time, but you can't please all the people all of the time" syndrome. My son wouldn't eat the Jacket potatoes (cause he's a fussy bugger !) at the November meet, so he bought sandwiches, but if other stuff was on offer it may have earned RCM a few more pennies, but then where do you stop ? Where do you draw the line, and not create too much work for the supporting RCM people serving the food ?

I'd consume alcohol if I hadn't got to drive (probably too much of it  :P), but it's a nice to have, not an essential.

With regards to things like linked PC's with multiplayer Doom, or anything similar these just don't get advertised, at the last meet, there was the playstations linked to play Ridge racer etc. but nothing to highlight this fact, so people may not have been aware.
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 26, 2009, 10:44:06 AM
Food wise, like you say Stu, we felt that jacket potatoes were a good all round food for most people, I don't eat them very often personally due to me not really liking them, trouble is, if we supplied, say, sandwiches, because of the RCM/Wheat Free Tearoom link - the bread would have to be Wheat Free, as you may or may not know Wheat Free stuff (to buy) costs a small fortune. Linda can make bread, cakes etc etc but where does she stop? How much bread/sandwiches do we make? Would people buy Wheat Free Sandwiches? Quiches went down well as did the cakes so . . . maybe?

We won't be doing alcohol at the present venue again, even if we do go to a two day event. We lost over £60 last time and we just can't afford to do that again.
If we do move to another venue that has a bar, that is a different thing altogether. I would welcome that to be honest. A nice pint would go down nice!

As for the advertising . . . that I guess is down to me, but sometimes if it is organised by somebody else and they don't mention/ask me to do some publicity etc. what can I do? I have enough on my plate organising the machines etc as well as the tickets, flyers and everything else that goes out! :(

Andy

Title: Re: Events for 2010 . . .
Post by: muguk on November 26, 2009, 12:46:03 PM
If the local hotel is cheap enough and/or room on a sofa is available - I'd be happy to lend a hand on the Friday evening to help set-up.

Likewise, if it's a two-day event, more than happy to lend a hand on the RCM stall or in the kitchen or whatever is needed.

Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 26, 2009, 12:53:28 PM
Thanks Mike - means a lot to me personally that does! :)
Title: Re: Events for 2010 . . .
Post by: Panther on November 26, 2009, 01:11:13 PM
Quiches went down well as did the cakes

How about Wheat free Pizza ?


As for the advertising . . . that I guess is down to me, but sometimes if it is organised by somebody else and they don't mention/ask me to do some publicity etc. what can I do? I have enough on my plate organising the machines etc as well as the tickets, flyers and everything else that goes out! :(



Andy, I hope you don't think I was having a dig here, You know I'll happily help out with any admin type stuff  :) I felt really guilty about leaving you guys to finish setting everything up last time.  :-[
Title: Re: Events for 2010 . . .
Post by: The Twins on November 26, 2009, 01:28:33 PM

How about Wheat free Pizza ?


Making this at home for the family is fine!! But making it on the scale required to sell the the open day would be nigh on impossible.  I do pasties, which would be easier to do on a larger scale! We could possibly do chicken curry with rice, or sweet & sour with rice. I am looking into other things as well.
Title: Re: Events for 2010 . . .
Post by: Panther on November 26, 2009, 01:29:49 PM

How about Wheat free Pizza ?


I do pasties

mmmmm......Pasties....... :) :) :) :) :)
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 26, 2009, 02:20:06 PM
@Panther - no mate (you bastard!) - of course not! lol!

Andy
Title: Re: Events for 2010 . . .
Post by: Panther on November 26, 2009, 03:16:49 PM
What it Andy or it'll be handbags at dawn  ;D

(http://juracid.co.uk/gallery/forum/Vic_Bob_Handbags.jpg)
Title: Re: Events for 2010 . . .
Post by: woody.cool on November 27, 2009, 09:51:57 PM
We could possibly do chicken curry with rice, or sweet & sour with rice.
Yummy! I love Curry :)
Title: Re: Events for 2010 . . .
Post by: jimbob005 on November 28, 2009, 09:14:37 AM
hi a mad one but wat about a wheat free bbq out side on the first night if this was posable i will do it all so it frees linda up abit just some chicken legs and some hand made burgers would just need some wheat free buns but if i can get a recipe from linda i could make some i would have to charge but nothing silly just cover the cost and then anything over that can go to the rcm what you think?

james
Title: Re: Events for 2010 . . .
Post by: woody.cool on November 28, 2009, 09:15:46 AM
That sounds like a good idea Jimbob!
Title: Re: Events for 2010 . . .
Post by: billdooruk on November 28, 2009, 10:17:30 AM
hi a mad one but wat about a wheat free bbq out side on the first night if this was posable i will do it all so it frees linda up abit just some chicken legs and some hand made burgers would just need some wheat free buns but if i can get a recipe from linda i could make some i would have to charge but nothing silly just cover the cost and then anything over that can go to the rcm what you think?

james

I like the idea James.....but remember this is the UK and how predictable is our weather???

Karl
Title: Re: Events for 2010 . . .
Post by: jimbob005 on November 28, 2009, 11:32:13 AM
I like the idea James.....but remember this is the UK and how predictable is our weather???

Karl
i was thinking this but we could all ways pop one of them thing you have in the garden forgoted what they are called
Title: Re: Events for 2010 . . .
Post by: billdooruk on November 28, 2009, 11:41:30 AM
I like the idea James.....but remember this is the UK and how predictable is our weather???

Karl
i was thinking this but we could all ways pop one of them thing you have in the garden forgoted what they are called

What am I really saying!!!  I normally have a BBQ for my birthday in December!!

I think you mead a gazebo....I do have one that could be an option buy you can't cook under it as it's plastic but may help if we so this.
Title: Re: Events for 2010 . . .
Post by: AndyRCM on November 28, 2009, 12:18:07 PM
Two problems with that - where is this going to happen? The car park is always busy! and the buns/bread have  taken Linda a year to perfect and can't be just copied, it takes time and patience. I love the idea but a bit impractical! Sorry guys!

Andy
Title: Re: Events for 2010 . . .
Post by: AndyRCM on December 09, 2009, 11:02:11 AM
I see my last comment has killed this thread . . . great! :(
Title: Re: Events for 2010 . . .
Post by: Phu on December 09, 2009, 11:09:02 AM
*Gives Andy some more bubbles to burst*

;P

-- Richard
Title: Re: Events for 2010 . . .
Post by: muguk on December 09, 2009, 01:20:06 PM
So to get the thread back on track ...

Make it 2 days or keep it as the 1 day?
Title: Re: Events for 2010 . . .
Post by: AndyRCM on December 09, 2009, 01:34:13 PM
I am in the process of seeing somebody about a new venue . . . please stay tuned! ;)
Title: Re: Events for 2010 . . .
Post by: AndyRCM on December 11, 2009, 12:43:38 PM
If we can't get the venue that I am going after . . . I think we will stick to another one day event at the same venue . . . maybe?
Title: Re: Events for 2010 . . .
Post by: billdooruk on December 11, 2009, 05:07:09 PM
Sounds good to me.....

Rather do one day event than none
Title: Re: Events for 2010 . . .
Post by: muguk on December 11, 2009, 08:08:16 PM
Same here - same offer applies if you want a volunteer (if the current venue can stand the sound of my snoring as I sleep at the event!) :)
Title: Re: Events for 2010 . . .
Post by: AndyRCM on December 12, 2009, 06:13:38 PM
Thanks Mike for the offer, very much appreciated - I/We will let you know asap what we are doing! Along with everybody else - please bear with us. There WILL be an event sometime in May, whether it will be a one or two day event remains to be seen.